Online form signing requirements

Signing requirements determines which Authorised Signatories are required to sign/authorise an online form, based on the type of Board Resolution submitted to the bank:

IDEAL Maintenance Form:

• Electronic Banking Board Resolution (EBBR)
• Bank Standard Board Resolution for Companies/Associations and Societies (BRC09/BRA09)
• Company drafted Board Resolution which includes Electronic Banking (EB) Services terms

Change of Mandate Form:

• Bank Standard Board Resolution for Companies/Associations and Societies (BRC09/BRA09)
• Company drafted Board Resolution applicable to the listed operating account(s)

Some examples of signing requirements:

• All signers to sign
• Any 2 to sign
• 1 signer from Group A / 1 signer from Group B and 1 signer from Group C
   

IDEAL Maintenance Form:

• Authorised Signatories based on EBBR
• Authorised Signatories based on BRC09/BRA09 – This refers to Authorised Signatories who can sign / authorize the highest transaction amounts for all accounts (also known as Highest Mandate) 
• Authorised Signatories based on Company drafted Board Resolution which includes EB Services terms 
• For more information, you may refer to IDEAL Maintenance Checklist

Change of Mandate Form:

• Authorised Signatories based on BRC09/BRA09 – This refers to Authorised Signatories who can sign / authorize the highest transaction amounts for all accounts (also known as Highest Mandate)
• Authorised Signatories based on Company drafted Board Resolution applicable to the listed operating account(s) 
• For more information, you may refer to Change of Mandate Checklist

Important Notes 

• The list of Authorised Signatories may be different from your original Board Resolution, if you have updated it with the bank through IDEAL Maintenance or Change of Mandate.
• The Authorised Signatories mentioned above are not the same as DBS IDEAL transaction approvers.
   

Depending on which Board Resolution your authorized signatories are based on, you can update via:

• EBBR: Update via IDEAL Online Maintenance Form, by selecting “Update Electronic Banking Board Resolution (EBBR)”
• BRC09/BRA09 /Company drafted Board Resolution : Update via Change of Mandate Online Form by selecting “Add Authorised Signatories” / “Remove Authorised Signatories”. Please refer to the step-by-step guide for more information.
   

Important tips:

• Ensure that your EBBR/BRC09/BRA09/Company drafted Board Resolutions are up-to-date.
• Ensure that all Authorised Signatories’ contact details are updated to receive notification for digital signing/authorisation. To update contact details, please refer to the guide.
• Login DBS IDEAL when filling online forms. This allows the signing requirements and Authorised Signatories to be automatically populated for your selection.

Digitally signing may not be applicable in the following cases:

• Complex signing requirements: For example, having different Authorised Signatories to sign/authorise the highest transaction amounts for different accounts (Current, Saving, Fixed Deposit, Foreign Currency) based on your company’s BRC09/BRA09/Company Drafted Board Resolution. 
• Special instructions: For example, a signatory is only authorized to sign for a specific currency (e.g. Mr. Tan to sign for USD transactions only)

In such cases, refer to IDEAL Maintenance Checklist / Change of Mandate Checklist to see who else can sign.
 

You can sign an online form digitally via two methods: 

• DBS IDEAL 
• DigiSign 

Please refer to the pictorial guide for step-by-step instructions.